Teacher Information


Middle School Teacher Signup for Group Checkin link

Teachers must pre-register if they plan to be on the floor during Championship judging. See below for rules and registration.

  • Classroom Teachers’ Role During the Judging Period

    Registered classroom Teachers (not parents/mentors/sponsors/ or teachers whose kids are in the fair) may sign up to be aisle supervisors during the judging period 1:30–6 PM by completing the application form below. Only teachers employed by schools participating in the fair this year will be permitted in South Hall during judging. They must be pre-registered and function as "Hall Monitors/Supervisors" only. (No interaction with judges is allowed.) They must follow the rules on the teacher information sheet that they will receive with their badge at the Information/Teacher Registration Desk.

    Please follow these rules while on the floor during judging:

    Wear your Name Badge. Pick up a badge (with ribbons) at the Information/Teacher Registration desk. Please return it when you leave, for re-use next year.

    Keep the students at their projects. Tell students wandering around, especially in groups, to return to their projects. Some do not understand the judging process and may think that the judging is over after they are visited by one or two judges. If judges come to a project, and the student is absent for an extended period of time, the project may be disqualified.

    Move around the floor. Stay in one spot only if you are supervising a special needs student. Watch for groups blocking the aisles, etc. Use your judgment. The tables placed among the projects are for the use of judges between 12:30 and 4:30 on judging day. Tables and chairs for use by teachers during breaks will be located at the Market Street end of South Hall.

    Observe and supervise in a general way, so the judges can work efficiently with the students at their projects. Move away when the judges are interviewing students. Position yourself so neither the judge, nor student, can make eye contact with or otherwise interact with you. This avoids criticism that you were trying to ‘coach’. Many students find the judging interview to be stressful and may be more nervous if they know you are watching them.

    At 5 PM Parents, Sponsors, and Mentors are allowed on the judging floor when public viewing opens, but judging is ongoing until 6.

    Request to be an Aisle Supervisor

2018 Fair Schedule at the San Jose Convention Center – South Hall

Wednesday March 14Registration Day setup (volunteers only)AM
Wednesday March 14Student Registrationnoon to 6 PM (doors close)
Thursday March 15Judging Day set up and Judge RegistrationAM
Thursday March 15Students at their display boards for Judging1:30 to 6 PM for high school
2 to 6 PM for middle school
Thursday March 15Public Viewing
5 to 6 PM
Students are expected to stay until 6 PM when the Fair is over and judging ends.

Parking and Student Drop Off

Parking may be tight in the convention center area. There is no free parking at South Hall. Please see our website parking info and Parking Map.

Students and their projects may be dropped off at the curb on Viola St. next to the sign STUDENT DROP OFF. However waiting is NOT allowed on Viola. If you want to come into the Exhibit Hall to help your students, you’ll need to find a nearby public parking lot, and meet your student at the Information Desk inside. Make arrangements to contact your students (by cell phone) if you want to pick them up at the same sidewalk location.

Middle School teachers who have registered for Group Check-In (greater than 6 projects to bring in without student help), will have parking available on a first come/first serve basis near the South Hall provided space is available. The parking attendants have a list of Group Check-In teachers.

Preparing for Registration on Wednesday, March 14

Please help your students understand the Project Display Rules and Helpful Hints for Project Display

EACH PROJECT MUST BRING THE FOLLOWING completed documents to Check-In on Wednesday, March 14

  1. The Compliance Checklist
  2. 10 – 15 copies of the Project Abstract ready when the projects enter South Hall at SJCC. One copy will be collected at registration and attached to the project Application. Make sure your students bring duplicate Abstract copies for judges to pick up at their display board. Middle School projects generally need 10+ copies; High School students need 15+ copies.
  3. 2 copies of Form 1C required for all RRI projects (grade 9 to 12 projects mentored by a professional research scientist/engineer or mentor). One copy gets taped to the desk in front of the display board.  One copy stays with the application.
  4. A signed Informed Consent Form for each subject, if human subjects were used in the study and if the SRC reviewers required signed ICFs on Form 4.

All forms are available on the Forms page under Rules and Registration.

  • The 2-page Compliance Checklist can be printed and copies distributed to the students to be completed by hand.
  • The Project Abstract is a Word document that should be downloaded, completed, saved and printed.

Judging by Category and Field of Study

The codes used to assign project numbers may have changed. For information on Categories, Fields of Study and project numbers, go to https://science-fair.org/rules-and-registration/project-categories/

  1. Students must choose a Category and Field of Study for their project. An accurate choice of the Field of Study increases the likelihood that the project will be assigned to judges who understand and appreciate the project.
  2. For Category Awards, projects will be judged by category in groups of about 8 to 12 projects by a team of at least two judges. Projects are judged with projects from similar fields of study.
  3. Projects done at home, school or in the field (non RRI) continue to be judged by grade and category.
  4. Projects (grades 9 to 12 only) done at Regulated Research Institutions (RRI) are judged by category only. (Category judging in the California State Science Fair and Intel International Science and Engineering Fair is not done by grade.)
  5. Awards will be given in four categories. The overall % category awards given remains the same year to year (about 30%).

Required Fair Attendance by students

  • Students must be present at the board to be judged.  If on a restroom break, students should leave a conspicuous note at their board with an estimated time of return.  For team projects, at least one of the authors must be present before judging will be allowed.
  • Students represent their school to the public during viewing time 5-6PM.  Students are expected to stay until 6PM when judging is over and the fair ends. If they must leave before 6, students have to be signed out by their parent or legal guardian. Boards removed before 6 may be disqualified


2018 Championship brochure (handout version)

Please read the Intel ISEF Rules and Guidelines before your projects start. 

As an Intel ISEF affiliated fair, the Synopsys Championship follows Intel ISEF Rules and has adapted the forms that appear on the ISEF web site. SCVSEFA web pages provide information about requirements and procedures that are specific to the Synopsys Championship. 

Go to the Rules and Registration tab or the Who can Sponsor and Responsibilities links to begin participation in the 2018 Synopsys Championship. Your students must use the Online Registration link on the Rules and Registration tab at the top of the page to begin participation in the Synopsys Championship

Review all of the information links in the left toolbar to see how students can find a project and apply online for the 2018 Synopsys Championship.  Information on the use of a Regulated Research Institution may be found here.

SCHEDULE of Student Clinics and Teacher Workshops


Student Clinic slide presentation

2017-Teacher Workshop presentation for teachers

Engineering_Workshop_2018 slide presentation