Teacher Information



FAIR Schedule
at the San Jose Convention Center – South Hall

March 14th
Project & Student Fair Check-In Noon – 6 PM
March 15th
Students at their Display Boards 2 PM – 6 PM for middle school

1:30 – 6PM for High School

March 15th
Public Viewing 5 PM – 6 PM

Students are expected to stay until 6PM when judging is over and fair ends. If they must leave before 6, students have to be signed out by their parent or legal guardian. Boards removed before 6 are disqualified. 

Preparing for Wednesday March 14th

Please help your students understand these Project Display Rules and Helpful Hints for Project Display

Completed documents to Check-In Wednesday, March 14

  1. This 2017-Compliance-Checklist and
  2. Fifteen copies of this 2017-Abstract ready when the projects enter South Hall at SJCC. (Middle School projects need 10+ copies; High School students need 15+ copies.)
  3. 2 copies of Form 1C required for all RRI projects (grade 9 to 12 projects mentored by a professional research scientist/engineer or mentor). One copy gets taped to the desk in front of the display board.  One copy stays with the application.
  4. A signed  Informed Consent Form for each subject (if human subjects were used in your study).

All forms are available on this website (go to Rules and Registration/Application Instructions/Additional Forms).

The 2-page compliance checklist can be printed and copies distributed to the students (complete by hand, if desired). The Abstract can be completed in the PDF form, saved and printed. Also the Abstract blank form can be printed and the students complete at their own printer (set their printer margins to print on the Abstract blank form dimensions).

A Master Abstract will be collected during registration March 15th and placed in the student’s Application. Therefore, make sure your students bring duplicate Abstract copies for presentation at their display board (Middle School projects need 10+ copies, High School students need 15+ abstracts).

Parking and Student Drop Off

Parking may be tight in the convention center area. There is no free parking at South Hall. Please see our website parking info.

You may drop off your student and project at the curb on Viola St. next to the sign STUDENT DROP OFF. However you may NOT dwell on Viola. Make arrangements to contact your students (by cell phone) if you want to pick them up at the same sidewalk location. If you want to come into the Exhibit Hall to help your students, you’ll need to find a nearby public parking lot, and meet your student at the Information Desk inside.

Middle School teachers who have registered for Group Check-In (greater than 6 projects to bring in without student help), will have parking available on a first come/first serve basis near the South Hall provided space is available. The parking attendants have a list of Group Check-In teachers.

Classroom Teachers’ Role During the Judging Period

Registered classroom Teachers (not parents/mentors/sponsors) may sign up to be aisle supervisors during the judging period 1:30–6 PM by contacting the fair manager.  Please notify the fair manager by email from our contact page if you want to be a classroom teacher on the exhibit floor during Judging.

Only teachers employed by schools participating in the fair this year will be permitted in South Hall during judging. They must be pre-registered and function as ‘Hall Monitors/Supervisors’ only (No interaction with judges is allowed). They need to sign in at the Information/ Registration desk. They must wear a teacher badge, and comply with rules stated on the teacher information sheet which teachers receive at registration. Teachers may register by contacting the website manager.

Please follow these guidelines while on the floor during judging. Wear your Name Badge. Pick up a name badge (with ribbons) at the INFORMATION/Teacher Registration desk. Please return it when you leave, so we can use it again next year.

The goal of supervision is to keep the students at their projects. Tell students wandering around, especially in groups, to return to their projects. Some do not understand the judging process and may think that the judging is over for them after they are visited by one or two judges. If judges come to the project, and the student is not there for an extended period of time, the project may be disqualified.

Move around the floor. Do not station yourself in one spot (unless supervising a special needs student). Watch for groups blocking the aisles, etc. Use your judgment.

You can observe and supervise generally, so the judges can work efficiently with the students at their projects. Move away when the judges are interviewing the students. Position yourself so neither the judge, nor student, can make eye contact with or otherwise interact with you. This avoids criticism that you were trying to ‘coach’. Many students find the judging interview to be stressful and they may be more nervous if they know you are watching them.

Please speak to the students while they are not being judged. Many want to talk about their projects. It can be very lonely sitting at your project for 4 hours if few adults come by to talk.

Parents, Sponsors, and Mentors will not be allowed on the judging floor until 5:00 PM when public viewing opens.

SYNOPSYS CHAMPIONSHIP public viewing 5-6PM Thursday March 15th

Notice Regarding Fair Attendance:

(1). Students must be present at the board to be judged.  If on a restroom break, students should leave a conspicuous note at their board with an estimated time of return.  For team projects, at least 50% of a team must be present to be judged.

(2). Students represent their school to the public during viewing time 5-6PM.  Students are expected to stay until 6PM when judging is over and fair ends. If they must leave before 6, students have to be signed out by their parent or legal guardian. Boards removed before 6 are disqualified

Parking Map at the Fair


TEACHER INFO for the FALL 2016 to prepare for the 2017 SYNOPSYS CHAMPIONSHIP

2017 Championship Info 2017-Poster

2017-handbook for Teachers and Students in PDF file format.

2017-Teacher Workshop presentation for teachers in PDF format.

EngineeringWorkshop_2016-c presentation for teachers/students in PDF format.

Please review the handbook and go to the Rules and Registration tab or the Who can Sponsor and Responsibilities links  to begin participation in the 2017 Synopsys Championship. Your students must use the Online Registration link on the Rules and Registration tab at the top of the page to begin participation in the 2017 Synopsys Championship

Review all of the information links in the left toolbar to see about how students can find a project, and apply online for the 2017 Synopsys Championship.    Information on the use of a Regulated Research Institution may be found here.


Schedule of STUDENT CLINICS & TEACHER WORKSHOPS. will be updated after Sept. 1st as workshops are scheduled.

Student Clinic Slide Presentation. link to be added.

1. The Synopsys Championship is March 14-15, 2018.

2. Earlier SRC postmark deadline dates.  Applications to the Synopsys Championship which require SRC pre-approval must be submitted with a postmark deadline of  Nov. XX, or the Nov. XX  hand delivery deadline of 6pm.

3. No human studies (involving survey or direct human participation) will be accepted after the Nov XX postmark deadline or Nov XX hand delivery deadline.

4.  Expanded definition of RRI (see website).

5. New Middle school Application limits  (30 projects/school).

6.  New SSP forms for some projects.

 Rules of Note:

  1. Students must choose a Category and Field of Study for their project. An accurate choice of the Field of Study increases the likelihood that the project will be assigned to judges who understand and appreciate the project. A science project involves a study, hypothesis and experiment.  An engineering project involves an application, design or device and an engineering goal.

The codes used to assign project numbers have changed. For more information on Categories, Fields of Study and project numbers, go to https://science-fair.org/rules-and-registration/project-categories/

  1. For Category Awards, projects will be judged by category in groups of about 8 to 12 projects by a team of at least two judges. Projects are judged with projects from similar fields of study.
  2. Projects done at home, school or in the field (non RRI) continue to be judged by grade and category. Projects (grades 9 to 12 only) done at Regulated Research Institutions (RRI) are judged by category only. (Category judging in the California State Science Fair and Intel International Science and Engineering Fair is not done by grade).  Awards will be given in four categories. The overall % category awards given remains the same (about 30%) total.
  3. For Category Awards, projects will be judged by category in groups of about 8 to 12 projects by a team of at least two judges. Projects are judged with projects from similar fields of study.