Registration, Role and Logistics
If you are a Special Awards Judge, you probably are from the sponsoring organization, and either you have been in touch with one of our Special Awards coordinators, or you have been invited by one of your colleagues.
All Special Awards are sponsored either by a corporation or a professional organization or an individual. Special Award judges evaluate projects that meet the criteria of the sponsoring organization. Special awards may take many forms, including certificates, cash, trips, equipment, and work fellowships.
Special Award Judges must enter their names on the organization form so that we can assist you on the day of the fair with relevant information and logistics. Alternatively, the organization can also give us the names of the judges to one of the coordinators in the Special Awards Committee. Judges may also be provided by the SCVSEFA, if requested.
Choosing winners on day of Fair
On the day of the Fair, you will get the list of in all projects or projects in specific scientific categories like Biochemistry or Physics.
Projects, whether individual or team, are considered the same. If you chose a project that is incidentally a team project, be sure you have sufficient awards for each team member. Each project will have copies of their Abstract at their project. As you talk with students, the lead judge should pick up a copy of the Abstract of each project that you will consider for an award. The Specials Awards desk will need a copy of the Abstract for each project receiving an award.
Presentation of Awards
Awards will be presented to the student exhibitors in one afternoon at two Awards Ceremonies (one for grades 6 through 8 and one for grades 9 through 12), to which you are cordially invited. Details of the April 3, 2016 ceremony location will be available after the Fair.
Special Awards Judging Schedule for Thursday, March 23, 2017
|11:00 am to|
|Judge Check-In||Pick up badge and judging materials at the Special Awards Judging Registration Desk (Located in the middle of South Hall)|
|11:30 am to|
|Judge Lunch (provided)||Meet with your organization team members at the designated lunch tables. (See the large floor map at the table area.)|
|12:30 pm||Orientation Talk||Expectations and Rules|
|1:00 pm||Judges Preview Assigned Projects||Students not present|
|1:30 pm for high school projects,|
2:00 pm for middle school projects
|Judges Interview Students||Students enter. Over 400 Category, Special, Grand Prize, and California State Science Fair judges interview students at this time. It is recommended that each judge separately interview the student.|
|Select Winners||Meet with your judging team. Discuss projects. Select winners. Prepare helpful comments to students on yellow sheets (not obligatory).|
|Turn in Results||Team leaders submit list of winners and their abstracts at the Special Judging Registration Desk.|
|5:00 pm to|
|View Other Projects & Encourage Students||Judges are free to view other projects until Fair closes. Students remove their projects from the floor at 6 pm.|
Parking for the 2017 Championship.
Unfortunately, due to budget restrictions we cannot offer a parking subsidy. There are several parking lots surrounding the convention center which offer $7/day parking. We strongly encourage carpooling and use of mass transit. Click Here for Parking Information.
Registration for 2017 Championship
Are you the Primary Contact for an Award-sponsoring organization? Please review and update your special awards. If you have any questions, email us at firstname.lastname@example.org .
Sponsoring a New Award for 2017?
Are you interested in sponsoring an award for 2017? Contact the Special Awards Chair, at email@example.com .
Special Awards Contact/Email
Project Lists for the 2017 Synopsys Championship
These documents will not be available for the 2017 fair until 1-2 weeks prior to the fair.
- Master Project List and Floorplan Map (PDF)
- Master Project List and Floorplan Map (PDF, gender sort)
- Master Project List (Microsoft Excel)
- 2017 Project Number Legend (PDF)
- Floorplan Map (PDF)